Lighthouse Arts

A lighthouse and lighthouse keeper cottages on top of headland surrounded by water. Newcastle city can be seen in the distance.

Documentation Consent Form — Residency Experience

About Us

Hunter Writers’ Centre is a not-for-profit organisation that serves the writers and storytellers in the Hunter region. We offer workshops, residencies, fellowships, events, community projects, and nationally significant literary competitions such as the Newcastle Poetry Prize, Newcastle Short Story Award, and the Grieve Project.

Hunter Writers’ Centre documents aspects of its programs, including residencies, to:
— build an internal archive of artists, their work, and their experiences
— create selected material for communication and promotion

How We Use Your Information

To promote our programs and celebrate the work of our community, we may collect the following information directly from you, or someone authorised on your behalf.

  • Name and contact details
  • Location (city, state, country)
  • Photographs, images, or video/audio recordings
  • Opinions or quotes about your experience of our programs and services

These materials are used for:

1. Archive (Internal Use) 

We may collect and retain:

  • Audio recordings of interviews 
    Documentation of your art practice and residency experience. 

This material is stored for organisational, cultural, and historical purposes and is not made publicly available in full. 

2. Public Communication and Promotion

With your consent, we may use selected material, including photographs, short video recordings, quotes or excerpts from an interview.

These may be published in:

  • Print and digital publications
  • Websites and social media
  • Marketing and promotional materials

Use and Disclosure

You can choose to participate in the archive without agreeing to public use. If you consent to public use, Hunter Writers’ Centre may publish selected material as outlined above.

Once material is published, we may not be able to control how it is used by others, especially outside Australia. Withdrawal of consent will apply to future use. We may not be able to remove material already published.

Documentation Consent Form

By submitting the following consent form, I give permission for Hunter Writers’ Centre to record my participation (audio, video, photographs, and/or quotes). Consent on how this material may be used is indicated below.

Name(Required)
Address(Required)

ARCHIVE

Required for participation in documentation.
I consent to my material being recorded and stored as part of Hunter Writers’ Centre internal archive.(Required)

PUBLIC USE

Optional with separate choices.
I consent to:(Required)
I do / do not concent for my name to be used alongside this material(Required)

ACKNOWLEDGEMENT

I understand that Hunter Writers’ Centre will only use material in the ways I have consented to above. I understand that once material is published, Hunter Writers’ Centre may not be able to control how it is used or shared by others, including outside Australia. I understand I will not receive payment for the use of this material I confirm I have read and understand the privacy notice provided by Hunter Writers’ Centre.