Exhibitors – Lighthouse Arts

In order to participate in an exhibition at Lighthouse Arts it is on the understanding that you accept the agreement below. Please read the agreement carefully and submit the form below.

Lighthouse Arts Exhibitors Agreement

Lighthouse Arts began as a COVID-recovery project. Our initial funding was granted by the City of Newcastle Industry Response Taskforce, established to support cultural practitioners.

Access to Nobbys-Whibayganba Headland has been obtained under a licence agreement between Hunter Writers Centre and Port Authority NSW.

Opportunities are available for artists to exhibit their work on weekends, 10am – 4pm Saturday and Sunday.
On a fine weekend over 2000 people visit the headland.

Our exhibitions are developed in line with our mission and purpose:

We work with creatives who prioritise honesty, fairness, trust, accountability and respect.

We promote a culturally inclusive and diverse community arts space.

We are committed to supporting, promoting and engaging with local creatives – both emerging and established.

Exhibition Space Hire & Sales

Use of the exhibition space is currently free of charge.

A 20% commission will be paid to Lighthouse Arts from the sale of any artworks sold through the Arts Trading Store and the exhibition space.

All exhibitions must be soft-impact due to the heritage status of the site.

Any damages to the exhibition space and/or items not owned by the exhibitor must be paid for.

Delivery and Installation

Lighthouse Arts will notify artists of delivery options and installation process approximately two weeks prior to the exhibition opening.

Approved installers must complete an onsite safety induction to participate in the installation.

Works created for the exhibition are to be delivered unsold and well wrapped, to avoid damage while in storage waiting to be hung.

Exhibited works, purchased by customers who may not be able to return to the site, may need to be taken on the day of purchase. Artists who sell work in this instance will be notified and may be given the opportunity to replace the sold work if time permits.

The Exhibition Space and the Arts Trading Store are located in a heritage-listed building. Efforts must be made on the part of the artist to abide by heritage regulations and care of site:

Artists must not drag equipment and must take extreme care not to drop anything on the timber floors.
Artworks must not be affixed directly to the walls.
Do not remove any item that we have affixed to the walls. Do not affix anything to the walls.

Lighthouse Arts offers:

Hooks and nylon cord to hang framed artworks from fixed picture rails.

Framed artworks must arrive “ready to hang” with d-rings attached.

Artists must communicate equipment requirements prior to agreed exhibition date as we may not be able to supply all necessary equipment. It is the artists’ responsibility to source agreed additional items.

In accord with Lighthouse Arts’ commitment to inclusivity and community access, content presented for exhibition must be respectful and tolerant. Lighthouse Arts has the right to refuse the display of any items deemed offensive.

Invite and Catalogue

Where applicable, Lighthouse Arts will require a digital invitation for publicity approximately two weeks prior to opening or we may request artwork so we can create the digital invitation. This will be decided on a case-by-case basis.

The digital invite should be shared with all participating artists on their social media platforms.

Please ensure the Lighthouse Arts logo is on all your advertising. Email us for the logo. Do not distort the logo. Contact us if you are unsure.

When writing any promotional material, avoid all upper case and italics. Upper case and italics are particularly challenging for some people living with disability.

Tag us in all your posts about the exhibition otherwise we will not see it.

Advertising and Promotion

Lighthouse Arts maintains a website, Facebook page, Instagram and TikTok. The project is known as Lighthouse Arts Newcastle @LighthouseArtsNewcastle on both Facebook and Instagram. The website can be found at: www.lighthousearts.org.au

Artists will be asked to provide clear images and content specific to the exhibition to be used for publicity.

We ask that artists be willing to be photographed, to supply photographs for social media promotion, and to be available for any media opportunities that may arise.

To ensure full visibility and community awareness, artists are highly encouraged to market and promote independently. We request that @LighthouseArtsNewcastle is tagged in artists’ social media posts related to the upcoming exhibition. Please avoid tagging @nobbyslighthouse as this is not operated by us but owned by a member of the public in Sydney.

Note how to spell certain words:

Nobbys-Whibayganba headland
We prefer Lighthouse Arts at Nobbys Lighthouse Cottages (not Nobbys Lighthouse)
Nobbys not Nobby’s – no apostrophe

Exhibitions are promoted on our social media and advertised clearly as part of the Lighthouse Arts exhibition. Works will not be sold separately via other social platforms prior to or during the exhibition.

Lighthouse Arts reserves the right to use images from the exhibition, at no cost, for promotional purposes of the exhibition and initiative only.

Opening Functions

Lighthouse Arts must be informed of any intent to hold an opening function. Alcohol is not permitted on site.

Lighthouse Arts does not usually hold exhibition openings, as the large number of visitors the site attracts on an average weekend ensures excellent attendance numbers without the need for a formal event. However, you are welcome to discuss options with us if you wish to hold an opening.

Lighthouse Arts has the final say on cancellation of the exhibition or closure of the site in the event of severe weather or other reasons such as security issues or work on the site.

Exhibition Management

As the exhibition space is offered free of charge we ask, in return, that artists be willing to assist with staffing, if required, during opening weekends. The role of artists staffing on weekends may be to assist with ensuring the security of items and to oversee visitor numbers.

Food and drink are not permitted in the cottage without prior discussion with Lighthouse Arts.

Terms and Conditions

The exhibitor is an approved applicant under Lighthouse Arts, referred to as the Organiser.
You are subject to the rules, regulations, procedures and policies of the City of Newcastle, Port Authority New South Wales (PANSW), and the Organiser (as amended from time to time) and will do all such things and take all such steps to ensure compliance with those rules, regulations, procedures and policies together with the terms and conditions of HWC’s licence agreement with PANSW. This includes, without limitation, occupational health and safety, security, privacy and the use of information technology. This document does not subsume any of the Organiser’s policies and codes of conduct and should be read in conjunction with those documents. You and any approved accompanying guests are each required to comply with these terms and conditions.
You agree that your exhibition at Lighthouse Arts is, at all times, at the absolute discretion of Lighthouse Arts and PANSW.
You confirm that you will read and abide by the Work Health and Safety manual sent to you via email, and that you will abide by all safety regulations pertaining to the site.
You and your guests recognise that your involvement in Lighthouse Arts is at your own risk, and you agree not to make any claim or seek reimbursement or compensation whatsoever from HWC, PANSW, the City of Newcastle, their employees and agents.
You, and any accompanying guests, are required to know the location of the First Aid Kit and Defibrillator (Cottage 1) which must be kept easily accessible at all times. Other than in an emergency, you and any accompanying guests must consult with The Organiser, where practical, before accessing the First Aid Kit. Within 24 hours of its use, you agree to advise The Organiser so that the kit may be re-stocked.
You are required to know where the fire extinguishers are, and how to use them safely. It is an offence under law to disable such appliances.
The Organiser shall not be responsible for, or deemed to be in fault, by reason of delays in or failure to provide the exhibition space due to causes beyond its reasonable control, including: strikes, fires, floods, explosions, natural disasters, serious accidents, and failure of transportation.
You must use the exhibition space solely for the purpose for which it was approved, and the commencement and completion dates must be adhered to. The Organiser has the right to cancel your exhibition without notice if the exhibition is not used for the purpose for which it was offered, or if any activities are not completed within the dates offered and booked by you, or if these terms and conditions are breached.
The Organiser reserves the right to recall artwork it deems insensitive and/or offensive. The Australian Constitution does not expressly protect the freedom of expression and there are limitations that can inhibit creative freedom in some situations including defamation, anti-vilification, classification and censorship laws and the treason and urging violence offences. The Organiser recognises this and expects its members to be aware of and consider the limitations when creating work. We take the Arts Law Centre of Australia’s Freedom of Expression Fact Sheet as our guide.
Artworks are protected under Lighthouse Arts’ insurance policy in the event of forced entry, but are not insured in the event of visitor damage. Lighthouse Arts and HWC will exercise due care with all artworks but will not be responsible for any loss or damage.
The cost of repairing or making good any damage caused by you, or anybody accompanying you, while you are/were in residence at Lighthouse Arts will be determined by The Organiser, or an employee of the Port Authority of NSW, or an employee of the City of Newcastle. You agree to paying the full amount invoiced to you in the event damages are caused by you.
Wilful vandalism to the site by you will automatically ban you from participating in any Lighthouse Arts programs in future. Financial penalties will also apply.
There is no landline telephone at Nobbys-Whibayganba Headland although full mobile telephone coverage is available. All costs for telephone access are your responsibility.
Food and drink are not permitted inside the exhibition area, unless approved for an opening event, as it attracts vermin and insects.
Smoking is not permitted on the site.
Consumption of alcohol and illegal drugs is not permitted on the site.
At Lighthouse Arts there is an emphasis on environmental protection and self-sufficiency.
Water must be used economically and efficiently at all times. Excessive tap water use will fill the sewer holding tank and result in additional emptying costs.
You acknowledge and heed that the Nobbys-Whibayganba Headland is a shared pedestrian and service vehicle area. The site is part of the working Port. The site is under 24 hours camera surveillance.
From the WHS manual, supplied before the commencement of your exhibition, be aware:
- of the emergency assembly procedure;
- that there is no shelter along Macquarie Pier—at the gate or on the ramp. (It can be windy!);
- No one is permitted outside the barrier fence that surrounds the site at any time.
You are required to make all your own travel arrangements to and from Nobbys-Whibayganba Headland. You must meet any costs incurred during your exhibition, including all transportation fares to and from Nobbys-Whibayganba Headland and all other ancillary costs.
You understand that Lighthouse Arts is located 750m from the Nobbys Beach carpark, and that there is no car access permitted beyond the carpark.
You understand that there is a 550 m walk from the car park to the entrance gate and that the site is exposed to weather events.
You will be asked to supply your access requirements at the time of application.
By submitting an application, you agree that information about your residency experience, photographic documentation, videos or content published online may be used for marketing or promotional purposes.
The Organiser reserves the right to use your likeness and work in any photographs, video or audio recordings provided to The Organiser or taken by The Organiser during or after your residency, for any legitimate purpose without further approval from you, with due period of grace for your consideration.
You agree to release The Organiser, Port Authority NSW, and City of Newcastle from any and all claims and demands arising out of or in connection with the use of your likeness and work, including but not limited to, claims for invasion of privacy, defamation, or financial compensation.
Exhibitions for successful applicants is contingent on the Organiser receiving:
1. a completed application with all required information. Incomplete application forms will not be eligible for a studio residency.
1. a completed booking where you agree to all the terms and conditions outlined in this document.
Decisions of the Organiser are final.

COVID-19 & Safety Requirements

Lighthouse Arts abides by current COVID-19 Safety Regulations. All exhibiting artists and those under this agreement must abide by all current COVID-19 Safety Regulations and the site’s WHS policy.