Terms and Conditions

The Lighthouse Arts Artist-in-Residence Program is subject to the following terms and conditions. By clicking “I agree” you confirm that you understand, agree to, and accept all terms and conditions contained here.

  1. The resident is an approved applicant under the Lighthouse Arts project overseen by Hunter Writers Centre (HWC), referred to in this document as “The Organiser”.
  2. You are subject to the rules, regulations, procedures and policies of the City of Newcastle, Port Authority New South Wales (PANSW), and The Organiser (as amended from time to time) and will do all such things and take all such steps to ensure compliance with those rules, regulations, procedures and policies together with the terms and conditions of HWC’s licence agreement with PANSW. This includes, without limitation, occupational health and safety, security, and privacy. This document does not subsume any of The Organiser’s policies and codes of conduct and should be read in conjunction with those documents. You and any approved accompanying guests are each required to comply with these terms and conditions.
  3. You agree that your residency at Lighthouse Arts is, at all times, at the absolute discretion of The Organiser and Port Authority of NSW and the City of Newcastle. 
  4. You confirm that you will read and abide by the Work Health and Safety manual sent to you via email.
  5. At commencement of your residency, you are required to undergo an induction with the Organiser.
  6. Unless a variation is approved by The Organiser, you must use your residency solely for the purpose for which it was approved and the commencement and completion dates of your residency must be adhered to. The Organiser has the right to cancel your residency without notice if the residency is not used for the purpose for which it was offered, or if any activities are not completed within the dates offered and booked by you, or if these terms and conditions are breached.
  7. Should your residency be cancelled due to reasons beyond your control resulting in the failure or non-completion of your original residency (e.g. strikes, riots, fires, floods, explosions, natural disasters, serious accidents, acts of governments or the public enemy, failure of transportation, epidemics, or quarantine restrictions), you may rebook your residency upon consultation with The Organiser. The Organiser shall not be responsible for, or deemed to be in default, by reason of delays in or failure to provide the residency due to causes beyond its reasonable control.
  8. You recognise that the residency is at your own risk and agree not to make any claim or seek reimbursement or compensation whatsoever from The Organiser, Port Authority NSW, or the City of Newcastle, or their employees or agents.
  9. Decisions of The Organiser are final.

Studio Space Access

  1. There is no landline telephone at Nobbys-Whibayganba Headland although full mobile telephone coverage is available. All costs for telephone access are your responsibility.
  2. Lockers are provided for you to store items during your residency. All personal items you leave on site you do so at your own risk, and the Organiser takes no responsibility for such items. Do not leave valuables behind.
  3. The studio spaces (other than the music space) are quiet work spaces. All artists-in-residence using the Studio Spaces (Cottages 2 and 3) are required to turn phones to silent, keep headphones volume down and keep conversation to a minimum. Cottage 1 – the communal space – is for phone calls, conversations and meals. 
  4. The hours of residency are 10am to 4pm after which time you must vacate the site and the studio spaces will be locked.
  5. No food can be consumed inside the studio spaces. Cottage 1 is provided for food consumption.
  6. All windows of your studio space must be properly closed upon departure.
  7. You agree that no guests including children under 18 are permitted to accompany you to the Lighthouse Arts site during residency. 
  8. Pets are not permitted at the site during your Residency. Approved assistance/service animals are welcome. Therapy animals must be discussed with The Organiser. All approved animals must be on leash at all times. 
  9. You, and any approved accompanying guests, are required to know the location of the First Aid kit and Defibrillator (Cottage 2) which must be kept easily accessible at all times. Other than in an emergency, you and any approved accompanying guests must consult with The Organiser, where practical, before accessing the First Aid Kit. Within 24 hours of its use, you agree to advise The Organiser so that the kit may be re-stocked. 
  10. You are required to know where the fire extinguishers are in each cottage, and how to use them safely. It is an offence under law to disable such appliances.
  11. Smoking is not permitted on the site.
  12. Consumption of alcohol and illegal drugs is not permitted on the site.
  13. At the conclusion of your residency, you must leave your studio space clean, in good condition and repair as it was at the start of your residency. You must remove all waste from the studio area. If you used a locker to store your belongings, it must be emptied.

Environmental Protection, Health and Safety

  1. At Lighthouse Arts there is an emphasis on environmental protection and self-sufficiency.
  2. Water must be used economically and efficiently at all times. Excessive tap water use will fill the sewer holding tank and result in additional emptying costs.
  3. Food and drink are not permitted inside the studio spaces as it attracts vermin and insects. Cottage 1, a separate building, has a room for use by artists-in-residence to consume food or drink.
  4. All heating and cooling equipment, lights and appliances inside your studio space must be turned off when not in use.
  5. You acknowledge and heed that the Nobbys-Whibayganba Headland is a shared pedestrian and service vehicle area. The site is part of the working Port. The site is under 24 hours camera surveillance.
  6. From the WHS manual, supplied before your residency, be aware:
    • of the emergency assembly procedure;
    • that there is no shelter along Macquarie Pier—at the gate or on the ramp. (It can be windy!);
    • No one is permitted outside the barrier fence that surrounds the site at any time.
  7. You will be asked to supply your access requirements at the time of booking.


  1. You are required to make all your own travel arrangements and bookings to and from Nobbys-Whibayganba Headland. You must meet the full cost of the Residency including all transportation fares to and from Nobbys-Whibayganba Headland and all other ancillary costs. 
  2. You understand that Lighthouse Arts is located 750m from the Nobbys Beach carpark, and there is no car access permitted beyond the carpark.
  3. You understand that there is a 550 m walk from the car park to the entrance gate and that the site is exposed to weather events.
  4. A 4-seat golf cart with fitted seatbelts is available to transport Artists-in-Residence with mobility needs and/or disabilities. The golf cart is for transporting artists from the white entrance gate to the cottages. Only authorised persons can operate the golf cart.

Loss or Damage

  1. The Organiser, Port Authority of NSW, or City of Newcastle accepts no responsibility for loss, damage or theft of equipment, personal items and money during your residency.  
  2. The Organiser does not insure your equipment or personal items.
  3. You are responsible for all equipment in your studio during your residency. Any loss or damage of your studio space equipment will be your responsibility.
  4. Wilful vandalism to the site by you will automatically ban you from participating in any Lighthouse Arts programs in future. Financial penalties will also apply. 
  5. The cost of repairing or making good any damage caused by you, or anybody accompanying you, while you are/were in residence at Lighthouse Arts will be determined by The Organiser, or an employee of the Port Authority of NSW, or an employee of the City of Newcastle. You agree to paying the full amount invoiced to you in the event damages are caused by you. 

Resident Obligations

Residency for successful applicants is contingent on The Organiser receiving:

  1. a completed application with all required information. Incomplete application forms will not be eligible for a studio residency.
  2. a completed booking where you agree to all the terms and conditions outlined in this document.

Artists-in-Residence agree:

  1. to provide proof of residency, if requested, showing name and address. 
  2. to participate in an induction upon arrival at the site.
  3. that the cost of transport, food and art supplies is your own responsibility.
  4. You acknowledge that your involvement in Lighthouse Arts events and activities will be documented for archival purposes. 
  5. You agree that documentation will be available for your use and for The Organiser, upon invitation, for any publications, marketing, events, activities, social media or any online platform. 

The Organiser reserves the right to recall artwork it deems insensitive and/or offensive.  The Australian Constitution does not expressly protect the freedom of expression and there are limitations that can inhibit creative freedom in some situations including defamation, anti-vilification, classification and censorship laws and the treason and urging violence offences. The Organiser recognises this and expects its members to be aware of and consider the limitations when creating work. We take the Arts Law Centre of Australia’s Freedom of Expression Fact Sheet as our guide. Read more

Photographic Release  

  1. By submitting an application, you agree that information about your residency experience, photographic documentation, videos or content published online may be used for marketing or promotional purposes. 
  2. The Organiser reserves the right to use your likeness and work in any photographs, video or audio recordings provided to The Organiser or taken by The Organiser during or after your residency, for any legitimate purpose without further approval from you, with due period of grace for your consideration.
  3. You agree to release The Organiser, Port Authority NSW, and City of Newcastle from any and all claims and demands arising out of or in connection with the use of your likeness and work, including but not limited to, claims for invasion of privacy, defamation, or financial compensation.